PRIVACY POLICY

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Effective Date: January 1st, 2025

1. Introduction

The HBCU Endowment Fund, Inc. (“we,” “our,” or “the Organization”) is committed to protecting the privacy of visitors to our website. This Privacy Policy outlines how we collect, use, and safeguard information from the general public when accessing our site. By using our website, you consent to the practices described in this policy.

2. Information We Collect Automatically

a. Website Logs and Network Monitoring

To maintain and secure our website, we automatically collect and store certain information about website visitors. This data is used for website management, security, and performance optimization. The following information may be recorded in our server logs:

• IP Address & Hostname: The numerical address and hostname of the device accessing the site.
• Browser & Operating System: The type and version of web browser and operating system used.
• Referring Site: The URL of the web page that directed the visitor to our site.
• Date & Time: The timestamp of access.
• Requested Content: Details of the specific web pages or files requested.
• Response Status: The server’s response code (e.g., successful request, file not found).
• Data Sent: The size of data transferred.
• Request Method: The type of request (e.g., GET, POST).
• Protocol Used: The web protocol (e.g., HTTP 1.1, HTTPS).

This information is analyzed to improve site performance, diagnose technical issues, and enhance security. We do not use this data to identify individual visitors unless legally required to do so.

3. Information You Provide Voluntarily

a. Emails and Online Forms

When you communicate with us via email or fill out an online form, we may collect personal information such as your name, email address, phone number, and any other details you voluntarily provide. This information is used to:

• Respond to inquiries and provide requested information.
• Improve our programs, services, and outreach efforts.
• Analyze engagement trends to enhance user experience.

We do not sell, rent, or share personally identifiable information with outside parties unless required by law or necessary for operational purposes (e.g., collaborating with third-party service providers that support our mission).

4. Links to External Websites

Our website may contain links to third-party websites that operate independently of our organization. We are not responsible for the privacy practices, content, or security of external sites. We encourage users to review the privacy policies of any external websites they visit.

5. Security Measures

We take appropriate technical and administrative measures to protect against the loss, misuse, or alteration of data. These security measures include:

• Restricted Access: Only authorized personnel have access to sensitive data.
• Data Encryption: Secure transmission protocols (e.g., HTTPS) are used to safeguard data.
• Monitoring & Testing: Regular security monitoring and vulnerability assessments are conducted.

Despite our best efforts, no method of transmission over the internet is 100% secure. Users are encouraged to take precautions when sharing personal information online.

6. Your Privacy Rights & Choices

Depending on applicable laws, you may have the right to:

• Access, correct, or request deletion of your personal information.
• Opt-out of email communications or updates.
• Restrict certain data processing activities.

To exercise your rights, contact us at info@hbcuendowmentfund.org.

7. Changes to This Policy

We reserve the right to update or modify this Privacy Policy at any time. Any changes will be posted on this page, and continued use of our website constitutes acceptance of the revised policy.

8. Contact Us

For questions regarding this Privacy Policy or how your information is used, please contact:

Email: info@hbcuendowmentfund.org

This Privacy Policy is governed by the laws of Georgia and is intended to comply with applicable data protection regulations.